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Forward Your UCI Mail to Gmail

posted Sep 10, 2009, 4:44 PM by Danny Eusebio   [ updated Sep 10, 2009, 4:48 PM ]

This tip is useful for all the new UCI Freshmen students. I know "webmail" is great and all, but come on. You know that I know that it sucks. There isn't a lot of storage space, there's no threading in emails I believe, and there's no integration of other features. So here comes Google to save the day. Instead of using webmail to receive your emails, why not use Gmail. Because it's now even easier to forward your mail to your Gmail account where you'll never have to delete anything. On top of that, your mail can be better organized and searched. So strap yourself in and follow the easy tutorial to start using email like a pro.

Tutorial: Forward your UCI Email to Gmail

Purpose: Instead of using webmail as your sole source for email, you might want to try forwarding your email to Gmail.  For one, you have more space, you have a host of features, and you can even send mail out in gmail as your uci.edu email address.  There's no reason to wait.

Difficulty: Novice (Tricky)

Important: There are a few things you have to do to ensure your transition to Gmail goes well.  Please follow instructions carefully

Options: There are (2) different situations for everyone, listed below are different scenarios. You will fall into one of these category.

Situation 1: I want to keep all email that I have received from my UCI Email account in "Webmail." However, all the new mail I received from my UCI Email address (after today) I wish to send directly to Gmail.  This means I will no longer have my mail sent to my UCI Email address, but it will all get sent directly to Gmail now.

Situation 2: I want all my UCI Email (from the very first one) to get transferred to my Gmail Account.  Also, I want all new UCI mail (after today) to get sent to my Gmail Account.

Tutorial: Situation 1

1.  Make sure you've created a Gmail Account already

2. Navigate to the following web address: http://www.nacs.uci.edu/email/deliverypoint.html

3. At this point, you can follow the instructions from the web address.  Here's a short summary
    a. Go to PhUpdate http://www.uci.edu/cgi-bin/phupdate
    b. Login with your UCInetID and password
    c. If you want your UCI email delivered to another server, click the Other radio button.
    d. Write in your full email address.
    e. Make sure to click "Submit Change Request"

Note: At this point, all you have to do now is wait about 24 hours until you see email start populating into your Gmail Account. To make the full transition read the tutorial called: "Use Gmail to Email with a different email address"

Tutorial: Situation 2

1. Sign into your Gmail Account
2. Click Settings on the top right corner.

3. You will see this new window appear. Click "Accounts and Import"

4. A new window will appear as shown below.  Click on "Import mail and contacts"

5. A new window shown below will appear.  Enter your (UCI Email Address) and hit "Continue"

6. You will be prompted for your password, please enter your UCI Email Address Password. Hit "Continue"

7. A new window may appear as shown below (saying it can't identify your Pop Server).  Just
follow the explanation in the image below and hit continue when done.

8. A new window below will appear giving you some options.  I will explain what each one means below.

    a. This option brings your mail into Gmail (You leave this checked)
    b. This option will keep a copy of your mail in (Webmail). (Optional)
    c. I don't recommend this option (Leave it blank)
    d. Gmail Allows you to put labels. Labels allow you to identify email by "type." You can apply a  label to help you tell if your email that you receive is coming from your UCI Email.  My suggestions is to label it "UCI Mail" or "UCI"

9. After you have Started Importing, give Gmail sometime to retrieve all your emails from "Webmail"

Note: You are not done yet.  Please refer to the other tutorial to learn how to send "UCI Email through Gmail"